{"id":8359,"date":"2024-08-06T12:43:00","date_gmt":"2024-08-06T11:43:00","guid":{"rendered":"https:\/\/www.rldatix.com\/en-uki\/?p=8359"},"modified":"2025-08-06T13:27:09","modified_gmt":"2025-08-06T12:27:09","slug":"6-things-you-didnt-know-about-allocate-ecommunity","status":"publish","type":"post","link":"https:\/\/www.rldatix.com\/en-uki\/resources\/6-things-you-didnt-know-about-allocate-ecommunity\/","title":{"rendered":"6 Things You Didn&#8217;t Know About Allocate eCommunity"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\"><strong>Want to get to know Allocate eCommunity?<\/strong><\/h2>\n\n\n\n<p>When speaking to nurses, managers and directors about the Allocate eCommunity system, we always receive a lot of in-depth questions about how the system really works.<\/p>\n\n\n\n<p>There are a few questions that come up more than others though. So, we thought we&#8217;d share your most commonly asked questions here.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><a href=\"https:\/\/www.allocatesoftware.co.uk\/wp-content\/uploads\/sites\/93\/2022\/08\/Allocate-eCommunity-image1.png\" target=\"_blank\" rel=\"noreferrer noopener\"><\/a><\/h3>\n\n\n\n<h3 class=\"wp-block-heading\">1. Can you bundle multiple visits in the system? E.g. ensure the same clinician sees the same patient to help with continuity of care?<\/h3>\n\n\n\n<p>Yes, you can. If a patient has multiple care plans coming from different referrals, you can bundle all the care plans into one visit. For example, if a diabetic patient requires an insulin injection and a wound dressing, these would be different care plans but can be bundled into the same visit, so the same clinician (where possible) provides the required care.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1167\" height=\"579\" src=\"https:\/\/www.rldatix.com\/en-uki\/wp-content\/uploads\/sites\/6\/2025\/08\/Allocate-eCommunity-image1.png\" alt=\"\" class=\"wp-image-8363\" srcset=\"https:\/\/www.rldatix.com\/en-uki\/wp-content\/uploads\/sites\/6\/2025\/08\/Allocate-eCommunity-image1.png 1167w, https:\/\/www.rldatix.com\/en-uki\/wp-content\/uploads\/sites\/6\/2025\/08\/Allocate-eCommunity-image1-300x149.png 300w, https:\/\/www.rldatix.com\/en-uki\/wp-content\/uploads\/sites\/6\/2025\/08\/Allocate-eCommunity-image1-1024x508.png 1024w, https:\/\/www.rldatix.com\/en-uki\/wp-content\/uploads\/sites\/6\/2025\/08\/Allocate-eCommunity-image1-768x381.png 768w, https:\/\/www.rldatix.com\/en-uki\/wp-content\/uploads\/sites\/6\/2025\/08\/Allocate-eCommunity-image1-107x53.png 107w, https:\/\/www.rldatix.com\/en-uki\/wp-content\/uploads\/sites\/6\/2025\/08\/Allocate-eCommunity-image1-625x310.png 625w\" sizes=\"auto, (max-width: 1167px) 100vw, 1167px\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\"><a href=\"https:\/\/www.allocatesoftware.co.uk\/wp-content\/uploads\/sites\/93\/2022\/08\/Allocate-eCommunity-image2.png\" target=\"_blank\" rel=\"noreferrer noopener\"><\/a>2. If there is not enough time in the clinicians diaries for the visits on the system, what happens to the visits which cannot be allocated?<\/h3>\n\n\n\n<p>If clinicians are being asked to work extra to cover these visits you can extend working times in Allocate Optima (previously known as HealthRoster) to allocate \u2013 this is really important to keep a track of additional working hours and to fully understand capacity and demand challenges.<\/p>\n\n\n\n<p>If this isn\u2019t possible the visits can be allocated to a different team (OOH for example), deferred or cancelled. All of which require a reason and in some cases, a risk assessment, to be added to the system. You can then easily track within the reports where visits have been deferred, by how many times and for how many days, so they are never \u2018lost\u2019.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1379\" height=\"697\" src=\"https:\/\/www.rldatix.com\/en-uki\/wp-content\/uploads\/sites\/6\/2025\/08\/Allocate-eCommunity-image2.png\" alt=\"\" class=\"wp-image-8364\" srcset=\"https:\/\/www.rldatix.com\/en-uki\/wp-content\/uploads\/sites\/6\/2025\/08\/Allocate-eCommunity-image2.png 1379w, https:\/\/www.rldatix.com\/en-uki\/wp-content\/uploads\/sites\/6\/2025\/08\/Allocate-eCommunity-image2-300x152.png 300w, https:\/\/www.rldatix.com\/en-uki\/wp-content\/uploads\/sites\/6\/2025\/08\/Allocate-eCommunity-image2-1024x518.png 1024w, https:\/\/www.rldatix.com\/en-uki\/wp-content\/uploads\/sites\/6\/2025\/08\/Allocate-eCommunity-image2-768x388.png 768w, https:\/\/www.rldatix.com\/en-uki\/wp-content\/uploads\/sites\/6\/2025\/08\/Allocate-eCommunity-image2-105x53.png 105w, https:\/\/www.rldatix.com\/en-uki\/wp-content\/uploads\/sites\/6\/2025\/08\/Allocate-eCommunity-image2-625x316.png 625w\" sizes=\"auto, (max-width: 1379px) 100vw, 1379px\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\"><a href=\"https:\/\/www.allocatesoftware.co.uk\/wp-content\/uploads\/sites\/93\/2022\/08\/Allocate-eCommunity-image3.png\" target=\"_blank\" rel=\"noreferrer noopener\"><\/a>3. Does Allocate eCommunity have the option to have different skills reflected for staff? e.g. B5 cannot see End of Life (EOL) patient as they\u2019ve not had the training yet?<\/h3>\n\n\n\n<p>Yes, each treatment has a minimum band you can set, but you can also use specific skills for this if only certain band 5s have had the training for that specific skill. Skills can also be time-based where an annual re-assessment is needed, for example. All the information on which staff have what skills automatically comes from Allocate Optima through our one-of-a-kind interface so it\u2019s always up to date in Allocate eCommunity.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1372\" height=\"694\" src=\"https:\/\/www.rldatix.com\/en-uki\/wp-content\/uploads\/sites\/6\/2025\/08\/Allocate-eCommunity-image3.png\" alt=\"\" class=\"wp-image-8365\" srcset=\"https:\/\/www.rldatix.com\/en-uki\/wp-content\/uploads\/sites\/6\/2025\/08\/Allocate-eCommunity-image3.png 1372w, https:\/\/www.rldatix.com\/en-uki\/wp-content\/uploads\/sites\/6\/2025\/08\/Allocate-eCommunity-image3-300x152.png 300w, https:\/\/www.rldatix.com\/en-uki\/wp-content\/uploads\/sites\/6\/2025\/08\/Allocate-eCommunity-image3-1024x518.png 1024w, https:\/\/www.rldatix.com\/en-uki\/wp-content\/uploads\/sites\/6\/2025\/08\/Allocate-eCommunity-image3-768x388.png 768w, https:\/\/www.rldatix.com\/en-uki\/wp-content\/uploads\/sites\/6\/2025\/08\/Allocate-eCommunity-image3-105x53.png 105w, https:\/\/www.rldatix.com\/en-uki\/wp-content\/uploads\/sites\/6\/2025\/08\/Allocate-eCommunity-image3-625x316.png 625w\" sizes=\"auto, (max-width: 1372px) 100vw, 1372px\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\"><a href=\"https:\/\/www.allocatesoftware.co.uk\/wp-content\/uploads\/sites\/93\/2022\/08\/Allocate-Optima-multiple-user-interfaces.png\" target=\"_blank\" rel=\"noreferrer noopener\"><\/a>4. How does the system import roster information from Allocate Optima?<\/h3>\n\n\n\n<p>Allocate eCommunity is the only scheduling system with&nbsp;native integration through Allocate Optima which brings across the approved roster, including staff role, band and skills, and importantly any subsequent changes to that roster (e.g. sickness, addition of bank\/agency, movement between teams). This ensures Allocate eCommunity always has a live view of capacity and staff availability.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1212\" height=\"605\" src=\"https:\/\/www.rldatix.com\/en-uki\/wp-content\/uploads\/sites\/6\/2025\/08\/Allocate-eCommunity-image4.png\" alt=\"\" class=\"wp-image-8366\" srcset=\"https:\/\/www.rldatix.com\/en-uki\/wp-content\/uploads\/sites\/6\/2025\/08\/Allocate-eCommunity-image4.png 1212w, https:\/\/www.rldatix.com\/en-uki\/wp-content\/uploads\/sites\/6\/2025\/08\/Allocate-eCommunity-image4-300x150.png 300w, https:\/\/www.rldatix.com\/en-uki\/wp-content\/uploads\/sites\/6\/2025\/08\/Allocate-eCommunity-image4-1024x511.png 1024w, https:\/\/www.rldatix.com\/en-uki\/wp-content\/uploads\/sites\/6\/2025\/08\/Allocate-eCommunity-image4-768x383.png 768w, https:\/\/www.rldatix.com\/en-uki\/wp-content\/uploads\/sites\/6\/2025\/08\/Allocate-eCommunity-image4-106x53.png 106w, https:\/\/www.rldatix.com\/en-uki\/wp-content\/uploads\/sites\/6\/2025\/08\/Allocate-eCommunity-image4-625x312.png 625w\" sizes=\"auto, (max-width: 1212px) 100vw, 1212px\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\"><a href=\"https:\/\/www.allocatesoftware.co.uk\/wp-content\/uploads\/sites\/93\/2022\/08\/Allocate-eCommunity-image4.png\" target=\"_blank\" rel=\"noreferrer noopener\"><\/a>5. How does the system handle tasks that are not patient visits but still need to be scheduled e.g. team handovers \/ meetings, pick up of equipment?<\/h3>\n\n\n\n<p>Allocate eCommunity calls these tasks \u2018non-patient activities\u2019 which can be fully configured by teams and added to the schedule as needed. They might be one-off tasks for individual clinicians (e.g. pick-up of equipment), or they might be regular tasks for a number of the team, such as team huddles. They can also have a location linked or be remote activities.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1059\" height=\"706\" src=\"https:\/\/www.rldatix.com\/en-uki\/wp-content\/uploads\/sites\/6\/2025\/08\/Allocate-Optima-multiple-user-interfaces.png\" alt=\"\" class=\"wp-image-8367\" srcset=\"https:\/\/www.rldatix.com\/en-uki\/wp-content\/uploads\/sites\/6\/2025\/08\/Allocate-Optima-multiple-user-interfaces.png 1059w, https:\/\/www.rldatix.com\/en-uki\/wp-content\/uploads\/sites\/6\/2025\/08\/Allocate-Optima-multiple-user-interfaces-300x200.png 300w, https:\/\/www.rldatix.com\/en-uki\/wp-content\/uploads\/sites\/6\/2025\/08\/Allocate-Optima-multiple-user-interfaces-1024x683.png 1024w, https:\/\/www.rldatix.com\/en-uki\/wp-content\/uploads\/sites\/6\/2025\/08\/Allocate-Optima-multiple-user-interfaces-768x512.png 768w, https:\/\/www.rldatix.com\/en-uki\/wp-content\/uploads\/sites\/6\/2025\/08\/Allocate-Optima-multiple-user-interfaces-80x53.png 80w, https:\/\/www.rldatix.com\/en-uki\/wp-content\/uploads\/sites\/6\/2025\/08\/Allocate-Optima-multiple-user-interfaces-625x417.png 625w, https:\/\/www.rldatix.com\/en-uki\/wp-content\/uploads\/sites\/6\/2025\/08\/Allocate-Optima-multiple-user-interfaces-362x240.png 362w\" sizes=\"auto, (max-width: 1059px) 100vw, 1059px\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\">6. Can the system be integrated with a PAS system?<\/h3>\n\n\n\n<p>Yes, Allocate eCommunity is interoperable with the Access Rio and SystmOne PAS systems, providing easy access to patient data, such as demographic and referrals. This integration means changes to patient care requirements are updated in a more timely manner, ensures data is always up to date, helps to eliminate human error and provides a much safer method for sharing data.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">Have you got another question?<\/h2>\n\n\n\n<p>Simply complete the form below and a member of the team will be in touch. Alternatively, <a href=\"\/en-uki\/solution\/ecommunity\/\" target=\"_blank\" rel=\"noreferrer noopener\">visit the Allocate eCommunity page<\/a> to find out more.<\/p>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Want to get to know Allocate eCommunity? When speaking to nurses, managers and directors about&#8230;<\/p>\n","protected":false},"author":13,"featured_media":8397,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[50],"tags":[],"class_list":["post-8359","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","primary-category-blog"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>6 Things You Didn&#039;t Know About Allocate eCommunity | RLDatix<\/title>\n<meta name=\"description\" content=\"Health &amp; care resources from RLDatix: 6 Things You Didn&#039;t Know About Allocate eCommunity. 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