Smarter rostering for safer, more sustainable care​

Today over 2 million staff from doctors and nurses, to porters and volunteers, and everyone in-between, are on shift through Allocate Optima. Team based and multi-disciplinary rosters all designed around care needs and activity, helping to ensure everyone’s skills, leave requests and working patterns are taken into account – so you know you’re operating effectively and to budget.

We allow clinical teams to combine professional judgement with our innovative Agentic Intelligence Engine. Taking the guess work and the mundane tasks out of creating the perfect roster. Helping to balance budgets, fairness, safety, compliance rules, staff requests and clinical demand.

How we match staff numbers and skills to care needs sets our solutions apart. In fact, we are so serious about understanding care demand, that it is central to how we build a roster. So much so, we have different ways to do it based on the care needs and settings. Demand based rostering reduces cancelled care, unnecessary agency use and even lost capacity.

Dynamic rostering matters because in the real world things change. They change before, or even during a shift. Changes can be in care needs, or even staff availability. Whatever happens and whenever it happens, we help you see the change and then automate the effort and admin. We are also taking the guess work out of the future, introducing AI driven predictive patient acuity. Meaning you have a real-time, dynamic command centre for your workforce across teams and sites

01

The roster is often called the ‘off duty’. Why does that matter? Well, it makes sense that people want autonomy over when they do or don’t work. But, organisations need visibility and control too. So, whether its annual leave, sickness, study leave, or requesting more work we manage the allocations and requests. It was this functionality the underpinned national reporting in England for Covid, including the vaccination capacity. All based on our sophisticated view of skills and of course the rules that regulate work.

02

We invented Activity Based Rostering, and as care is increasingly complex, including care delivered out of hospital, it is vital to know not only how many people you are caring for, but what it is that needs to be delivered. Take theatres or laboratories, understanding the exact activity allows us to schedule the right multi-professional team to deliver the right care or tasks. Our solution is helping organisations to prevent cancelled care, and helping teams to as productive as possible.

03

SafeCare is our live mobile view of staffing. It remains unique, it was create alongside clinical teams in the UK and is now adopted by health systems globally. It allows teams to see real-time staff deployment, across multiple sites and areas, providing live visibility of both staffing levels and care needs. Used in bed meetings, command centres, huddles and by senior executives on call, it brings the roster off the page and ensures it is a live operational tool for safety and cost control.

04

Our temporary staffing solutions are fully integrated to the roster. This matters because we help ensure temporary staffing is only used when needed, and at the right cost. Everything begins with our bank solution. We also have integrated solutions for our shared bank solutions, for directly engaged staff and even agency APIs, or some app based agencies. Central to our integrated approach is ensuring maximum control of costs and quality, and a positive experience for staff.