Switch off legacy systems. Keep every patient’s story.

RLDatix Galen archiving is best understood as a clinical historical record access system: a mostly read-only, healthcare-specific way for clinicians to view the full longitudinal history when needed. It’s not “dumping data to a drive” or raw storage, because that doesn’t work at the point of care.

Clinicians must be able to access what they need quickly without wasting any time. If the archive feels like multiple logins, old-style screens, or PDFs, adoption and safety suffer – so usability and workflow fit matter. RLDatix Galen is integrated into the EPR, accessible in a single-click, and presented in context to the clinician so that they can quickly find information relevant to that patient.

In real clinical practice, safe decisions often depend on “looking back” to understand a patient’s history – especially as long-term conditions, co-morbidity, and complexity increase. The archive makes that history reliably accessible, so the new EPR isn’t a “shiny system” that only captures care from today onward, but contains the complete patient story. 

RLDatix Galen is built for clinical use at the point of care, not just technical data movement or long-term storage. That shows up in a few practical ways:

• Clinical-first design: RLDatix focuses on how clinicians actually retrieve and use history in their care and workflows, so the outcome is safer, faster access to the right information.
• Integrated into EPR workflow: Rather than forcing clinicians into separate systems and repeated logins, RLDatix Galen uses SSO to make information available to teams right there and then.
• Contextual information surfaced in the moment: It’s not simply a “vault” of records, RLDatix Galen helps surface relevant context during care, supporting clinical decision-making and continuity.
• Understands unstructured content: RLDatix Galen can apply OCR to interpret flat files and scanned documents (including scans of paper and handwritten notes), so historically “hard-to-use” content becomes more accessible.
• Semantic search with LLMs: Instead of relying only on rigid keywords, clinicians can search and filter by meaning, rather than rigid keyword, to find what they need faster, especially when they don’t know the exact term used historically or when terminology varies across systems and time.

No. RLDatix Galen’s Intelligent Archive is a healthcare-specific platform designed for safe clinical access to the full patient history, especially during and after an EPR change. An Enterprise Data Warehouse is usually designed for reporting and analysis, not day-to-day and frontline clinical record retrieval. 

The difference matters:

• Designed for clinicians: RLDatix Galen supports one-click access to history in the flow of care; warehouses usually sit outside clinical workflows.
• Speed to value: RLDatix Galen can typically be implemented in weeks, whereas data warehouse programmes often take many months to deliver usable outcomes.
• Cost and predictability: RLDatix Galen is usually a subscription-style service with more predictable costs. A warehouse approach often needs bigger up-front investment (platform build, hardware/software, specialist resources) plus ongoing maintenance.
• Security and compliance out of the box: RLDatix Galen is built with healthcare-grade security and governance in mind. Warehouses often require heavy custom configuration, and changes/upgrades can introduce new risks.
• Works with the EPR and clinical workflow: RLDatix Galen is intended to be used at the point of care (quick access to history inside clinical work). Warehouses tend to sit outside clinical workflows and are mainly used for retrospective reporting.
• Handles real-world record types: RLDatix Galen is built to manage the “messy mix” of legacy content (structured data plus documents and scans) in a way clinicians can actually use. Warehouses are typically strongest when data is already clean and structured.
• Easier to keep modern: RLDatix Galen benefits from continuous updates without large upgrade projects. Warehouses often need manual upgrades and can fall behind as standards and needs change.
• Best-fit use cases: Choose RLDatix Galen when the goal is decommissioning legacy systems safely while keeping history clinically accessible and usable for patient care. Choose a warehouse when the primary goal is analytics, research, and central reporting.

A major requirement for historical data is medico-legal / subject access request (SAR) workflows, often for years after go-live, where organisations must produce complete records in a timely way. RLDatix Galen’s approach is to preserve data so it can be accessed through approved pipelines and support processes like redaction and GDPR sanitisation, rather than placing all the workload on the Trust each time. 

RLDatix Galen is designed to preserve the clinical record with full fidelity, so you don’t lose meaning, provenance, or auditability during migration or archiving. In practice, that means:

• Preserving the original clinical context (who recorded what, when, and in what setting), rather than flattening everything into simplified documents.
• Retaining change history where it exists in the source systems, including amended results, updated notes, corrected entries, cancellations, and superseded versions, so teams can see how the record evolved over time.
• Maintaining traceability and provenance from source to target, supporting governance, audit requirements, medico-legal workflows and information requests.
• Avoiding “document-only” degradation where structured or versioned data is converted into static PDFs that are harder to validate, search, or interpret safely.

This approach helps you turn off legacy systems with confidence, knowing the historical record remains complete, reliable, and usable.

Keeping old systems live is expensive and often happens because teams fear losing access to history; but it drives ongoing cost without improving clinical usability. Meanwhile, dumping data into a lake or converting it into documents can make retrieval hard and can trap valuable structured data, limiting analytics and future use. 

Historical data is hugely valuable for longitudinal analysis, population health and research – if it remains structured and accessible. Archiving that structures and preserves fidelity avoids locking data into document formats that are expensive to use for large-scale analytics later. 

RLDatix Galen can extract and transform data from a wide array of NHS legacy platforms, from core patient administration (PAS) to specialty and departmental systems, so you can migrate what matters into your new EPR and archive the full clinical record for access and retention. 

Typical sources include PAS (e.g., iPM/OASIS/Sunrise/PatientCentre), EPR/clinical systems (e.g., Lorenzo, MEDITECH, Cerner Millennium, SystemC), ED, maternity (BadgerNet, Euroking), theatres, ICU, cardiology, oncology, radiology/RIS, PACS, pathology/LIMS, order comms/results, EDMS/document management, and community/mental health platforms (e.g., RiO, Paris), plus other specialty systems. 

Whatever your new EPR vendor, we’ll be able to map and migrate your data to your new EPR’s specific nomenclature. Our archive can be integrated into any modern EPR, so whether your moving to EPIC, Oracle/Cerner, Meditech, Nervecentre, TPP or EMIS, RLDatix Galen will be able to support your transition and launch.

On the content side, RLDatix Galen can handle the reality of “mixed” clinical records, not just neatly structured tables. That includes:

• Structured clinical data (demographics, encounters, orders, results, meds, allergies, problems)
• Clinical terminology and coding (e.g., SNOMED CT / local code sets, where present)
• Documents and correspondence (letters, reports, PDFs, rich text, text summaries)
• Images and scanned files (including scanned paper records)
• Handwritten notes captured as scans/images
• Workflow-related artefacts where they exist in source systems (e.g., forms, templates, departmental workflows)

This breadth is important because EPR transition success depends on both getting the right structured data into the new workflow, and ensuring the rest of the history remains searchable and usable in an archive without needing to keep the old systems running.

Most successful EPR transitions work best as a single strategy: migrate what the new EPR needs to function, and archive everything else for seamless clinical access. In our experience, it’s best that they go hand-in-hand so that there is never any scenario where someone needs something and doesn’t have it, during transition and after go-live.

Yes. RLDatix Galen has supported over 1,500 migration and archiving projects, including some of the most complex and ambitious EPR deployments. That repeatable experience is critical because robust clinical migrations have many failure points when organisations try to do it alone or without partners with deep understanding of the process, vendor mapping and nuance of specific EPR platforms.