Continuity of care starts with continuity of information

RLDatix clinical data migration moves the right clinical data from legacy systems into your new EPR so clinicians have the core information they need inside the new workflow, without trying to migrate everything. Done properly, it reduces go-live risk by ensuring key patient context (for example, diagnoses, scheduling, meds, allergies and immunisations) is present and usable in the new system. 

A common pressure point is when clinicians understandably say “we need everything migrated,” which is rarely financially or technically feasible. The RLDatix team, based on years of technical experience and thousands of successful projects, helps clinical, IT, and operational teams understand and scope what truly needs to be migrated to your new EPR and what can safely sit in a clinician-friendly integrated archive for rapid access. 

A practical rule is: migrate what drives functionality and safe care in the new EPR, and archive what is primarily “for reference” (older notes, historic labs, prior imaging reports, etc.). This reduces migration scope, timeline and stress without losing clinical, legal, reporting or analytics value as the full history remains available through the archive. 

Our experience has shown us the most successful and EPR-prepared organisations are those who start thinking about migration before they select a new EPR vendor and engage a migration/archiving partner as soon as the vendor is selected (or even during final selection). Teams become fully occupied implementing the new EPR for months at a time, and preparing your data migration strategy early sets you up for success, and gives you the time needed to work with IT, clinicians and legal stakeholders. 

Deploying a new EPR across your Trust, network or health system is one of the highest risk exercises you can undertake as an organisation. Poorly planned or partial migration creates real patient safety and operational consequences. Clinicians worry they won’t have what they need at the point of care, and data issues can quickly lead to operational and compliance concerns. RLDatix approach is to reduce those risks by scoping and executing a robust migration plan as part of the overall transition, not as an afterthought. 

Legacy EPR data is often inconsistent across systems and time, and migration typically requires normalisation and data cleansing to fit the new EPR safely. RLDatix uses deep experience, an expert team, plus automation and AI where it safely helps, e.g., mapping “human descriptions” of similar items like lab panels across systems, to shorten migration effort, de-duplicate records, identify the authoritative data set, and reduce avoidable errors. 

RLDatix can extract and transform data from a wide array of NHS legacy platforms, from core patient administration (PAS) to specialty and departmental systems, so you can migrate what matters into your new EPR and archive the full clinical record for access and retention. 

Typical extraction sources include PAS (e.g., iPM/OASIS/Sunrise/PatientCentre), EPR/clinical systems (e.g., Lorenzo, MEDITECH, Cerner Millennium, SystemC), ED, maternity (BadgerNet, Euroking), theatres, ICU, cardiology, oncology, radiology/RIS, PACS, pathology/LIMS, order comms/results, EDMS/document management, and community/mental health platforms (e.g., RiO, Paris), plus other specialty systems. 

Whatever your new EPR vendor, we’ll be able to map and migrate your data to your new EPR’s specific nomenclature. Our archive can be integrated into any modern EPR, so whether your moving to EPIC, Oracle/Cerner, Meditech, Nervecentre, TPP or EMIS, RLDatix will be able to support your transition and launch.

On the content side, RLDatix can handle the reality of “mixed” clinical records, not just neatly structured tables. That includes:

• Structured clinical data (demographics, encounters, orders, results, meds, allergies, problems)
• Clinical terminology and coding (e.g., SNOMED CT / local code sets, where present)
• Documents and correspondence (letters, reports, PDFs, rich text, text summaries)
• Images and scanned files (including scanned paper records)
• Handwritten notes captured as scans/images
• Workflow-related artefacts where they exist in source systems (e.g., forms, templates, departmental workflows)

This breadth is important because EPR transition success depends on both getting the right structured data into the new workflow, and ensuring the rest of the history remains searchable and usable in an archive without needing to keep the old systems running.

Not always – but in most EPR transitions they work best as a single strategy: migrate what the new EPR needs to function, and archive everything else for seamless clinical access. In our experience, it’s best that they go hand-in-hand so that there is never any scenario where someone needs something and doesn’t have it, during transition and after go-live.  

Yes. RLDatix has supported over 1,500 migration and archiving projects, including some of the most complex and ambitious EPR deployments. That repeatable experience is critical because robust clinical migrations have many failure points when organisations try to do it alone or without partners with deep understanding of the process, vendor mapping and nuance of specific EPR platforms.