Greater Peterborough Network takes bold step to modernise workforce planning with Allocate Optima

The Greater Peterborough Network, a key provider of integrated healthcare services in the region, has chosen Allocate Optima to overhaul its workforce management approach and drive smarter, safer staffing across its practices. 

Like many primary care networks, the Network had outgrown the limitations of spreadsheet-based rostering. Managing shift patterns had become increasingly complex and time-consuming, with limited visibility leading to inconsistent scheduling, mounting pressure on admin teams, and growing reliance on agency workers to fill gaps. 

Driving change for better patient and staff outcomes 

Recognising the need for a more intelligent, scalable approach, the Network sought a solution that could streamline operations, reduce costs, and give staff the flexibility and tools they need to thrive. After evaluating options, Allocate Optima emerged as the platform that could deliver immediate value and long-term transformation. 

Key Benefits GPN is unlocking with Allocate Optima: 

Automated, Fair Scheduling 

No more manual spreadsheets. With smart scheduling built on staff availability, skills, and compliance requirements, the Network expects to save up to XX hours of admin time per week. 

Real-Time Visibility & Decision-Making 

Live dashboards will give team leaders instant insight into staffing coverage, enabling proactive adjustments and faster decision-making. 

Reduced Agency Spend 

Improved forecasting and oversight of shift gaps will allow the Network to reduce dependency on high-cost agency workers and make better use of its permanent team. 

Empowered Workforce with the Loop App 

Staff can easily manage their availability, request shifts, and view schedules on the go—improving work-life balance and helping boost morale and retention. 

Seamless Integration 

Allocate Optima will integrate with The Greater Peterborough Network’s HR and payroll systems, replacing disconnected, manual processes with a unified digital workforce platform. 

A strategic investment in the future of care 

For the Network, this move is about more than just improving processes – it’s about equipping their workforce to meet rising patient demand and operational pressures with confidence, clarity, and control. 

Jonny Newsham, Head of Independent Sales at RLDatix, commented: 

"Greater Peterborough Network is showing real leadership by embracing digital workforce transformation. Allocate Optima will give them the visibility and agility they need to plan more effectively, cut down on unnecessary costs, and deliver more consistent, high-quality care to the communities they serve.”

Curious how smarter rostering could improve care and cut costs in your organisation? 

Take a free Roster Assessment today and discover the hidden inefficiencies in your current approach.