SSM Integrated Health Technologies Clinical Data Migration

This content was originally created by Galen Healthcare, now part of RLDatix.

Background

When SSM Health acquired multiple legacy systems through acquisitions of inpatient and ambulatory facilities in the Shawnee, Oklahoma region, they knew a data migration was needed. SSM had begun transitioning all their hospitals to one enterprise EHR, Epic, to streamline documentation and workflow processes for physicians. A single system would minimize errors by reducing the need for double entry into EHRs, and help standardize protocols related to admissions, emergency department and referrals.

Each migration performed at an SSM affiliate was facilitated by SSM Integrated Health Technologies, the IT branch located in St. Louis that covers all the non-essential clinics, hospitals, and outpatient areas with the same IT services.

This study takes place at SSM Health Care of Oklahoma (SSM), a Catholic, not-for-profit health system serving the comprehensive health needs of communities across the Midwest. It focuses on the implementation at St. Anthony’s Shawnee Hospital. The hospital itself is 100 beds, with 65 other provider clinics attached. The clinics range in location, anywhere from ten feet to thirty miles from the Shawnee Hospital. These clinics have historically run electronic health records as fa as ten years back. MEDITECH 6.0 was used at the hospital, while MEDITECH/LSS was used at some clinics. Additionally, GE Centricity Ambulatory was used at the others. With the entirety of SSM Health transitioning to Epic, these clinics were challenged to integrate the historical information from these various electronic record systems into the new system.